• 목록
• 답변
• 글쓰기
• 게시판 리스트 옵션
  • 수정
  • 삭제

Running a detailed print review is a strategic way for businesses to analyze their document output and reveal unexpected expenses. Many organizations think they have no control over printing budgets, but a thorough audit often exposes waste that can lead to substantial cost reductions.

Begin with data collection from all printing devices across your offices. This includes MFPs, photocopiers, and standalone units. Track device specifications and where they’re deployed of each device, as well as the user load per device.

Then, gather operational metrics over a representative period, ideally a 30-day span. Look at the total number of prints, copies, and scans, separated into color and monochrome usage. Monitor high-volume users and machines with recurring downtime.

After compiling your findings, analyze it for anomalies. Are certain departments printing far more than others? Do older models use excessive supplies? Do staff print non-work-related materials? Many times, employees fail to consolidate documents, or they print full web content ignoring formatting.

Also check your supply contracts. Do you overpay for supplies because of restrictive vendor agreements? Evaluate your invoices with industry averages, and consider switching to more cost-effective suppliers.

Don’t overlook print management software. These tools can enforce rules like default duplex printing, restrict color printing to authorized users, and notify staff before supplies run out. They can also generate real-time spending dashboards to prevent runaway costs.

Once inefficiencies are clear, create an implementation strategy. Upgrade old hardware to modern, ریسوگراف low-power units, implement print quotas or cost recovery systems, and train employees on mindful printing.

Conduct follow-up assessments every six to twelve months to ensure savings are sustained and catch new inefficiencies early.

This process delivers far more than financial benefits—it fosters mindful consumption and responsibility.