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Building an Automated TOC in SharePoint-Connected Word Templates

Adding a table of contents to a Word template for Teams involves a few straightforward steps that ensure consistency and professionalism across shared documents. To begin, launch Microsoft Word and either create a new template or open an existing one.

Place the template in a cloud folder accessible to all team members via Teams integration.

Next, apply heading styles consistently throughout your document. For every section header—like Background, Approach, Results, and Summary—choose the matching heading style from the ribbon’s Home section.

Apply Heading 1 to top-level sections, Heading 2 to nested subsections, and continue the hierarchy as needed.

Without proper heading styles, the table of contents will not function correctly.

Do not rely on bolding, increasing font size, or changing color to simulate headings—these won’t be indexed.

Once your headings are properly styled, place your cursor where you want the table of contents to appear, typically near the beginning of the document after the title and before the first section. Go to the References tab on the ribbon and click on Table of Contents.

Select from the built-in automatic styles including Automatic Table 1, Automatic Table 2, or other designed formats.

A dynamic list of headings with hyperlinks will be inserted, allowing instant navigation within the document.

To ensure the table remains accurate as the document evolves, update it whenever you add, remove, or modify headings. Locate the TOC, right-click it, and pick "Update Field" followed by "Update Entire Table".

It will instantly synchronize all section titles and corresponding page numbers.

After confirming the table of contents works correctly, save the document as a Word Template file by going to File, choosing Save As, and selecting Word Template from the file type dropdown. Use a descriptive name like Project_Template.dotx.

And ketik save it to the shared folder connected to your Teams channel.

Finally, in Microsoft Teams, navigate to the Files tab in your team channel, locate the saved template, and share it with your team members. Team members generating documents from the template will inherit a ready-to-use table of contents.

Encourage team members to always use the heading styles consistently so the table of contents remains accurate and useful.

It accelerates report generation, boosts document clarity, and fosters teamwork