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Building an Automated TOC in SharePoint-Connected Word Templates

Adding a table of contents to a Word template for Teams involves a few straightforward steps that ensure consistency and professionalism across shared documents. First, open Microsoft Word and create or open the template you wish to modify.

Make sure the template is saved in a location accessible to your Teams team, such as a shared OneDrive or SharePoint folder linked to your Teams channel.

Next, apply heading styles consistently throughout your document. Select each section title—such as Introduction, ketik Methodology, Findings, and Conclusion—and apply the appropriate heading level from the Home tab.

Label primary sections with Heading 1 and subordinate sections with Heading 2 or lower.

This step is critical because Word uses these styles to automatically generate the table of contents.

Formatting text visually without applying heading styles renders it invisible to the auto-generated table of contents.

Once your headings are properly styled, place your cursor where you want the table of contents to appear, typically near the beginning of the document after the title and before the first section. Open the References menu and choose Insert Table of Contents.

Select from the built-in automatic styles including Automatic Table 1, Automatic Table 2, or other designed formats.

Word automatically detects all properly styled headings and generates a navigable list with hyperlinks.

To ensure the table remains accurate as the document evolves, update it whenever you add, remove, or modify headings. Locate the TOC, right-click it, and pick "Update Field" followed by "Update Entire Table".

The entire table will be regenerated to reflect current document structure and pagination.

After confirming the table of contents works correctly, save the document as a Word Template file by going to File, choosing Save As, and selecting Word Template from the file type dropdown. Call it something clear like Team_Document_Template.dotx.

And save it to the shared folder connected to your Teams channel.

Finally, in Microsoft Teams, navigate to the Files tab in your team channel, locate the saved template, and share it with your team members. The template embeds the TOC so every new file starts with it pre-installed.

Instruct your team to never bypass heading styles—this keeps the TOC reliable and professional.

Adopting this method saves time, ensures uniformity, and strengthens team productivity